Job Description

We are seeking a highly organized and proactive Administrative Assistant to provide support to the CEO and executives at Schumacher Automotive Group. This role requires flexibility, professionalism, and a willingness to travel as needed for meetings, events, and on-site support. The ideal candidate thrives in fast-paced environments, is detail-oriented, and has strong communication and multitasking skills.

As an Administrative Assistant, you will play a key role in supporting the leadership behind one of Palm Beach County’s most established and community-driven organizations.

Key Responsibilities:

• Provide day-to-day administrative support to the CEO and team members.
• Manage calendars, schedule meetings, and coordinate appointments.
• Make travel arrangements, including booking flights, accommodation, and transportation, and creating detailed itineraries.
• Prepare reports, presentations, meeting minutes, and correspondence.
• Handle confidential and sensitive information with discretion.
• Support travel logistics during trips, including on-the-ground coordination when traveling.
• Maintain organized filing systems, both electronic and physical.
• Liase with vendors, clients, and external partners as needed.
• Perform other administrative duties as assigned.

Requirements:

• Proven experience as an administrative assistant or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.
• Ability and willingness to travel up to 50% of the time (often on short notice).
• Reliable, resourceful, and able to work independently or as part of a team.
• Discretion and confidentiality are a must.
• Valid driver's license and/or passport (if required for travel).

Preferred Qualifications:

• Prior experience supporting traveling executives or field teams.
• Experience with travel booking platforms and expense reporting tools.
• Multilingual skills are a plus.
• Familiarity with event coordination and logistics support.

If you are someone who is poised, adaptable, can anticipate needs, manages details flawlessly, and brings professionalism to every interaction — we would love to hear from you.

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