Job Description

Job Description:

We are seeking a detail-oriented and proactive Project Support Coordinator to assist with a process documentation and improvement initiative. This role will play a key part in supporting the implementation and setup of an Applicant Tracking System (ATS), with a preference for experience using Prism. The ideal candidate will have strong organizational skills, advanced proficiency in Microsoft Excel, and a passion for process optimization.

Responsibilities :

• Support the planning, coordination, and execution of a process documentation and improvement project.
• Assist in the implementation and configuration of applicant tracking software, including data migration, user setup, and testing.
• Collaborate with cross-functional teams to gather, document, and analyze current processes and workflows.
• Create and maintain detailed project documentation, including process maps, SOPs, and training materials.
• Monitor project timelines and deliverables, ensuring tasks are completed on schedule.
• Provide administrative and logistical support to the project team, including meeting coordination and status reporting.
• Utilize advanced Excel skills to analyze data, generate reports, and support decision-making.
• Troubleshoot issues and escalate as needed to ensure smooth project execution.

Skills & Qualifications :

• Proven experience in a project support, project coordination, or administrative role.
• Familiarity with applicant tracking systems; experience with Prism is highly desirable.
• Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, macros).
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience with process documentation and improvement methodologies is a plus.

Preferred Qualifications:

• Background in HR, recruitment, or systems implementation.
• Experience with project management tools (e.g., Asana, Trello, MS Project).
• Knowledge of change management principles.

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