Job Description

Position Summary:

The Event Coordinator at Great Jones Distilling Co. plays a key role in supporting the planning and execution of private events, from the initial inquiry through to day-of coordination. Reporting directly to the Events Manager, this position collaborates across multiple departments to ensure a seamless and memorable experience for all guests. The ideal candidate is detail-oriented, communicative, and dedicated to delivering exceptional service throughout every stage of the event process.

Key Responsibilities:

• Assist the Events Managers in responding to event inquiries, scheduling site tours, and creating proposals
• Assist in creating event collateral and sales materials as needed
• Coordinate logistics and administrative tasks for upcoming events, including timelines, contracts, menus, and vendor communications
• Conduct site visits with prospective clients as needed
• Maintain organized event files and track calendars across various event and ticketing systems
• Work with Events Manager to build detailed floorplans for each event, ensuring client’s needs are met
• Act as primary on-site contact during events to ensure seamless execution and client satisfaction
• Liaise with internal departments (front of house and back of house) to ensure all details are confirmed in advance
• Attend weekly BEO meetings to ensure all parties are informed on upcoming events and proceed with any follow up required
• Maintain a high level of professionalism and hospitality in all guest interactions
• Additional duties based on the needs of the business

Key Competencies:

• 2+ years of experience in event coordination, hospitality, or visitor center sales (hospitality, banquet or hotel sales preferred)
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Comfortable learning new systems (experience with Tripleseat, and Allseated a plus)
• Flexible schedule, including availability to work weekends and evenings as needed
• Ability to think on your feet and work in a fast-paced environment

Compensation:

• $60 - $70k salary range
• 1% commission on event sales
• Benefits

Proximo is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment based on race, color, sex (including pregnancy), sexual orientation, gender identity or expression, religion, national origin, citizenship status, age, genetic information, physical or mental disability of an otherwise qualified individual, membership or application for membership in a uniformed service, engaging in legally protected activity, or any other characteristic protected under applicable law.

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