Our client, a gifting company based in Jericho NY, is looking for an Executive Admin Assistant to join their team ASAP on a temporary basis.
This role is full-time hours.
Responsibilities
• Support various executives with admin tasks, ensuring clear communication
• Manage complex calendaring and schedule meetings based on changing priorities
• Ensure the timely and accurate processing and payment for all invoices
• Book travel arrangements and maintain confirmations and itineraries
• Facilitate ordering of supplies and food orders as needed
• Coordinate meetings/ book conference rooms
• Manage incoming calls and emails - handling communications and forwarding to appropriate personnel when necessary
• Assist with completion of administrative paperwork and filing of important documents
• Other admin tasks as needed
• Maintain discretion and professionalism at all times
Qualifications
• 2-3+ years in administration supporting with calendaring & travel
• Skilled with Microsoft Suite
• Strong organizational and planning skills with a sense of priority for deadlines
• Attention to detail with a strong sense of urgency and follow-up
• Excellent interpersonal skills supporting a matrixed team environment
• Excellent communication skills, verbal and written
• Ability to recognize and react to changing work demands and complexities
• Excellent time & project management skills
• Strong sense of follow-up and urgency
Please submit your resume for consideration.
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