Executive Assistant Job at Ascendion, Basking Ridge, NJ

SEhJVWxsaUp3VjBTMEZPcHBVa3pPNFpIVnc9PQ==
  • Ascendion
  • Basking Ridge, NJ

Job Description

About Ascendion

Ascendion is a leading provider of engineering, talent, and digital transformation services, helping companies shape the future through innovation and excellence. Our fast-paced, entrepreneurial culture provides endless growth opportunities, and we are committed to empowering our people to thrive in a rapidly evolving, tech-forward world.

Position Overview

We are seeking a highly organized and proactive Executive Assistant to support our Senior Vice President and executive leadership team at our Basking Ridge, NJ office. This individual will be a key partner to senior stakeholders, ensuring seamless day-to-day operations, managing complex calendars, coordinating travel and events, and acting as a liaison with internal and external stakeholders. The ideal candidate is detail-oriented, tech-savvy, professional, and eager to grow within a dynamic organization.

Key Responsibilities

  • Manage complex calendars, schedule meetings, and coordinate logistics for internal and external engagements.
  • Arrange and manage detailed travel plans including flights, accommodations, and itineraries for domestic and international trips.
  • Prepare, synthesize, and organize materials for meetings, events, and presentations.
  • Act as a point of contact between executives and internal/external stakeholders; maintain a high level of professionalism in all communications.
  • Monitor and respond to emails on behalf of senior leaders, ensuring timely and appropriate follow-ups.
  • Coordinate and support office operations and cross-functional initiatives.
  • Prepare and process expense reports in compliance with company policies.
  • Collaborate with multiple departments to ensure alignment and execution of executive priorities.
  • Track and manage deadlines, action items, and priorities across multiple workstreams.
  • Support leadership team with special projects and administrative tasks as needed.

Required Qualifications

  • 3–8 years of experience supporting senior executives in a corporate environment.
  • Demonstrated experience in calendar management and travel coordination for senior leadership.
  • Proven ability to handle sensitive and confidential information with discretion.
  • Experience working cross-functionally and interacting with senior stakeholders.
  • Strong business acumen and desire to understand executive priorities and organizational goals.
  • High proficiency in Microsoft Outlook, PowerPoint, Word, and Excel.
  • Exceptional written and verbal communication skills.
  • Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
  • Proactive problem-solver with strong time management and decision-making abilities.
  • Strong interpersonal skills and a professional demeanor.
  • Experience working in an AI start-up, digital transformation, or engineering services company.

Preferred Qualifications

  • Bachelor’s degree preferred.
  • Experience supporting global calendars across multiple time zones.

Job Tags

Similar Jobs

Affirmed Home Care

Home Health Aide Job at Affirmed Home Care

Looking for an exciting opportunity? Look no further! Affirmed Home Care is hiring per diem Certified Home Health Aides throughout Fairfield County! We have cases in Greenwich, New Canaan, Westport & more towns throughout Fairfield County! We offer flexible day or overnight... 

Colas USA

HMA Plant Operations Manager Job at Colas USA

 ...Simon is a subsidiary of Colas USA with operations throughout Colorado, Nebraska, South Dakota, and Wyoming. We specialize in aggregate...  ...related to manufacturing operations Oversee hiring, performance management, and development activities for manufacturing employees ... 

Bayside Solutions

SharePoint Business Analyst Job at Bayside Solutions

 ...SharePoint Business Analyst W2 Contract Salary Range: $114,400 - $135,200 per year...  ...strategic, operational, and organizational level, working with key users to continually improve...  ...and Portal technologies. ~ BS degree ~ Experience running use case and user... 

GQR

Sr. Clinical Research Associate Job at GQR

 ...Title: Sr. Clinical Research Associate- Contract Location: Remote-based, local to San Francisco. or West Coast required Duration: 6 months Compensation: $85 to $90 depending on experience Please note, this position requires recent (within the last 2-4 years... 

CSA Group, Architects and Engineers

Junior Electrical Engineer Job at CSA Group, Architects and Engineers

 ...following responsibilities: Design and layout of power, lighting and Fire Alarm systems working under the supervision of a Senior Engineer. Prepare calculations in support of engineering designs. Understand and comply with applicable Building and Electrical Codes...