Job Description

Position Summary:

We are seeking a highly organized, detail-oriented Facilities Coordinator to support the execution of capital improvements, school openings, and operational initiatives across multiple sites. This individual will serve as a right hand to the lead project manager and help manage coordination, logistics, tracking, and follow-through across a broad portfolio of projects.

Key Responsibilities:

• Actively manage project plans and schedules built by the lead PM using Smartsheet and Excel.
• Follow up persistently with internal teams and vendors to ensure completion of tasks (e.g., licensing, staffing, hardware orders, facility access, and IT installs).
• Track project progress, risks, and completions for 15–20 simultaneous school builds or improvements.
• Serve as the go-to coordinator for all project-related logistics, documentation, and order tracking (e.g., Office Depot, VoIP, dumpsters).
• Liaise with internal IT, procurement, operations, and other departments to close project gaps.
• Place or assist in placing facility-related orders and coordinate vendor delivery timelines.
• Maintain accurate records and status updates for licensing, procurement, IT installs, staffing, etc.

Required Skills:

• 2+ years in a Facilities Coordinator/Manager position
• Experience supporting large-scale rollouts or physical site openings (e.g., retail, education, hospitality, or restaurants).
• Experience in facilities management, licensing, procurement processes, and opening checklists.
• Strong organizational skills with a passion for detailed checklists, timelines, and follow-up.
• Ability to manage multiple concurrent projects and priorities without losing track of details.
• Must have experience with Smartsheet and Microsoft Excel.
• Understanding of operations language, especially within childcare or education.
• Comfortable with vendor coordination and light IT liaison responsibilities.
• Experience placing orders and handling logistics for multi-site operations.

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