Job Description

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Job Summary

The legal secretary/legal administrative assistant is a vital colleague who helps drive the practices of multiple labor and employment litigation attorneys (4+) at Jackson Lewis. The successful candidate will have strong skills in both legal and administrative support, as well as an excellent client service record.

The focus of the legal administrative assistant includes drafting/revision of correspondence, pleadings and documents; efiling in multiple courts (federal, state, county, district); and conducting legal research using internal and external tools. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading, and attention to detail. Administrative support functions include excellent multi-tasking and attention to detail, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements.

The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent litigation secretary experience.

Essential Functions

• Provide support for four+ attorneys in employment and labor law matters and backup support as needed.
• Engage in partnering with the attorney by demonstrating knowledge of current cases and projects, utilizing available resources in order to achieve results.
• Draft/revise/proofread correspondence, pleadings, documents, and other documents as directed.
• Manage document filing in multiple courts with various requirements, primarily using electronic filing.
• Maintain internal document management system including filing electronic client and office documents according to established standards as well as retrieving electronic documents when requested.
• Interact with internal departments, outside agencies, vendors, and clients.
• Handle a wide variety of complex and confidential time-sensitive material.
• Work with firm teams to complete conflict checks and open new client engagements including to draft required letters as requested; assist with billing review, inquiries and collections; and collaborate with docketing for litigation attorneys.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Other office administrative functions as needed.

Qualifications/Skills Required

• 5 or more years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Solid understanding of technical legal terminology as well as experience with electronic court filings.
• Experience with trial preparation and briefs.
• Strong verbal and written communication skills, as well as excellent attention to detail and proofreading skills.
• Ability to timely respond to deadlines, balance workload and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.
• Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
• Punctual with excellent attendance.

Educational Requirements

• High School diploma or equivalent required.
• 4-year college degree a plus.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

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