Job Description

A respected and growing commercial litigation law firm located in San Jose is seeking an experienced Litigation Legal Secretary to join their team of dedicated professionals.

Role Summary:

The Litigation Legal Secretary will provide comprehensive administrative and legal support to attorneys while seamlessly managing litigation-related tasks. The ideal candidate will possess outstanding attention to detail, exceptional organizational skills, and a deep understanding of litigation processes — particularly in the realm of commercial litigation.

Key Responsibilities:

• Attorney Support : Assist attorneys with day-to-day administrative needs, including calendar management, scheduling meetings, and drafting correspondence.
• Document Management : Create, format, edit, proofread, and organize legal documents such as pleadings, motions, briefs, and discovery materials in compliance with local, state, and federal court rules.
• Electronic Filing : Coordinate e-filing processes for state and federal courts, ensuring timely and accurate submissions.
• Case Oversight : Organize and maintain case files, monitor deadlines, prepare case timelines, and ensure meticulous tracking of litigation progress and correspondence.
• Client and Third-Party Coordination : Communicate professionally with clients, opposing counsel, and third parties to schedule depositions, mediations, court appearances, and other key meetings.
• Legal Research and Support : Assist attorneys with collecting case-related data, reviewing relevant statutes or regulations, and preparing exhibits for hearings or trials.

Qualifications and Skills:

• Experience : A minimum of 3-5 years as a legal secretary or legal assistant within a litigation practice, with expertise in civil and/or commercial litigation preferred.
• Technical Proficiency : Advanced knowledge of Microsoft Office Suite and familiarity with document management systems and legal research tools; experience using eDiscovery platforms is a plus.
• Legal Knowledge : Thorough understanding of litigation processes, local court rules, and relevant commercial litigation procedures.
• Communication Skills : Strong verbal and written communication abilities for drafting correspondence, coordinating between parties, and collaborating with attorneys and clients.
• Organizational Excellence : Proven ability to prioritize and manage multiple tasks in high-pressure situations while meeting strict deadlines.
• Professionalism : Demonstrates discretion, confidentiality, and professionalism in handling sensitive information and possessing a client-focused demeanor.

Why You Should Apply:

• Join a law firm with a sterling reputation in the commercial litigation field, handling high-profile and intellectually stimulating cases.
• Competitive salary and a benefits package tailored to attract top-tier talent in the local market.
• Work in a supportive and collaborative team environment that fosters career growth and development.

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