Job Description

Are you a sharp, organized Legal Secretary who thrives in a fast-paced legal setting? We'd love to have you on our team.

Hybrid in NYC 4 days on site, 1 remote

Experience with Litigation, E-filing, creating table of authorities, typing, Microsoft Office

Seeking an experienced Legal Secretary to join a dynamic and fast-paced litigation team. This is an excellent opportunity for a detail-oriented and proactive professional who thrives in a collaborative legal environment.

Key Responsibilities

Prepare, proofread, format, and redact legal documents and exhibits for filing
Handle state and federal court filings, including electronic filing (e-filing)
Stay current on court rules and filing procedures across New York and New Jersey
Open new legal matters and manage document workflows and filing systems
Retrieve legal research materials and court decisions (e.g., via Westlaw)
Prepare correspondence, including cover letters for attorney billing
Enter billing information into internal billing software systems
Coordinate schedules for depositions, conferences, and maintain attorney calendars
Process invoices and check requests for third-party vendors; follow up with accounting

Qualifications

Minimum 3 years of litigation legal secretary experience
Strong knowledge of litigation procedures, court rules, and e-filing processes
Experience preparing Tables of Authorities
Familiarity with both New York and New Jersey State and Federal courts
Proven ability to work collaboratively with other secretaries and legal professionals
Highly organized with the ability to manage multiple priorities in a fast-paced setting
Excellent typing skills and proficiency in Microsoft Office (Word, Outlook, Excel)
Strong communication skills, both written and verbal
Current Notary Public license is a plus

Job Tags

Remote job,

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