Lifestyle & Executive Assistant Job at Trivium Group, Miami, FL

RzNFWmtsZUp5bGtYMkZldnBrczdPNFJG
  • Trivium Group
  • Miami, FL

Job Description

Lifestyle & Executive Assistant to High-Performance CEO (Miami-Based)

Location: Miami, FL (Local Applicants Only)

Reports To: CEO

To Apply (REQUIRED) Click on the link below:

About the Role:

We are seeking an experienced, proactive, and ultra-organized Lifestyle & Executive Assistant to support a high-performing serial entrepreneur Mina Elias of Trivium. This is a hybrid role with a strong executive focus and a critical personal support component — ideal for someone who thrives in dynamic environments and brings both strategic thinking and operational execution.

You’ll manage schedules, complex travel, business operations, and household logistics — ensuring that life runs smoothly and efficiently on all fronts. 

Key Responsibilities:

✅ Executive Support
  • Manage calendars, appointments, and high-level business logistics.
  • Conduct inbox triage and handle sensitive communications with precision.
  • Coordinate cross-functional meetings, track follow-ups, and assist in managing multiple business entities.
  • Handle sales pipeline and deal execution (HubSpot, PandaDoc/Docusign).
✅ Lifestyle & Household Management
  • Coordinate household staff, service providers, and maintenance schedules.
  • Manage personal financial transactions and vendor relationships.
  • Organize wellness and personal appointments, dining, events, and social plans.
✅ Travel Management
  • Plan and book complex, luxury travel itineraries across multiple time zones.
  • Optimize trips using loyalty programs, concierge bookings, and detailed agendas.
  • Prepare contingency plans for high-end travel experiences.
✅ Project Management
  • Lead and manage special projects from ideation to execution.
  • Introduce and refine systems to increase efficiency (ClickUp, Slack, AI tools).
  • Liaise with stakeholders to keep projects on track.
Requirements:
  • 3+ years in a combined Executive Assistant / Personal Assistant / Life Manager.
  • Working on-site in the company's 236m2 Down Town Miami apartment. Monday to Friday 9am - 5pm
  • Expertise in calendar management, travel planning, and high-level coordination.
  • Tech-savvy with tools like GSuite, Slack, and CRM platforms.
  • Discreet, trustworthy, and reliable with strong problem-solving skills.
  • Experience working in a high-growth startup or entrepreneurial environment preferred.
  • Must have a valid driver's license and own transportation.
Why This Role:
  • Salary $70k - $105k 
  • Health Insurance Anthem Blue Cross Platinum PPO - 0 Deductible
  • 36 PTO’s Each Year 
  • Work directly with a high-impact leader in a role that blends business and lifestyle.
  • Room to grow into a Chief of Staff-style role.
  • Travel and networking opportunities.
  • Competitive salary with performance-based increases. 

  To Apply (REQUIRED) Click on the link below:

Job Tags

Local area, Monday to Friday,

Similar Jobs

L'ARCHE Heartland

Live-in Companion/Assistant Job at L'ARCHE Heartland

 ...Live-in Assistants Job Details: Help with cooking, house maintenance, transportation, distribution of meds, hygiene, and other tasks to support adults with disabilities to foster a safe and nurturing environment. Live-in the home and collaborate with leadership... 

Liebert Cassidy Whitmore

Receptionist Job at Liebert Cassidy Whitmore

 ...rooms, meetings, and appointments. Handle incoming and outgoing mail, packages, and deliveries. Process parking validations and assist visitors with any logistical needs. Assist the Office Manager with light administrative duties as assigned. Qualifications:... 

BBSI

Certified Payroll Clerk Job at BBSI

 ...Prepare Certified Payroll and Union Reports Manage HSA and 401K contributions Track and enter Paid Time Off (PTO) Prepare Per Diem checks Support occasional HR-related duties Qualifications ~5+ years of payroll processing experience ~ Knowledge of certified... 

empressage

Massage Therapist (Part-Time) - Miami Area Job at empressage

 ...working professionals to provide quality massage therapy while enjoying flexible hours and competitive pay. Position Highlights: Part-Time, Hourly Wage (1099) Flexible Hours to fit your schedule Opportunity for Growth as we expand Work in a Positive,... 

Annapolis Micro Systems

Electronics Assembler Job at Annapolis Micro Systems

 ...dedicated to producing world-class quality electronic products? Annapolis Micro Systems is searching for dedicated and passionate Assemblers to join our production team and take pride in sending products to test with zero defects. Founded in 1982 and located in...