Job Description

About BOMA International

With more than one hundred years of leadership and innovation, Building Owners, and Managers Association (BOMA) International and its institute, Building Owners, and Managers Institute (BOMI), serve the entire commercial real estate community, including owners, managers, property professionals, engineers, and service providers of all commercial building types. BOMA's mission is to advance a vibrant commercial real estate industry through advocacy, influence, and knowledge across a federation of 81 U.S. local associations and18 global affiliates with over 20,000 members. BOMI provides critical education and training to industry professionals and has delivered more than 400,000 courses and 43,000 credentials through its designations and certificate programs with a proven record of increasing job performance and company efficiency. BOMA and BOMI are committed to championing commercial real estate professionals, equipping them with innovative insights and unparalleled value to propel their careers.

BOMA and BOMI continue to grow their offerings of courses and certifications and continue to support developing policy related to support commercial real estate professionals and assist them in furthering their careers. To that end, BOMA International is hiring a Meetings & Registration Coordinator to support our busy meetings and events department in Washington, DC.

Position Summary:

Reporting to the Director of Meetings, the Meetings & Registration Coordinator will be a part of a seven-member team responsible for creating and executing a multitude of events and meetings to support BOMA’s and BOMI’s membership and education goals. The primary function of the Meetings & Registration Coordinator will be to assist with the administrative and project management needs of the team to support the seamless execution of these events.

This role’s dynamic nature requires keen attention to detail, and exemplary project management and organization skills. The ideal candidate will be a positive, motivated, determined, and organized individual who can be flexible to the ever-changing priorities of the department and organization. Consistent follow-up and follow through are imperative for creating seamless events that continue to draw BOMA’s and BOMI’s members and learners.

Primary Responsibilities:

• Respond to customer service requests, via phone and e-mail, regarding all BOMA conferences, tradeshows, and other programs.
• Assist the Director of Meetings with managing all logistical aspects of conferences and events, including scheduling, vendor management, catering arrangements, and ensuring all necessary equipment is available, ready, and functional.
• Coordinate all event details effectively and with efficiency to ensure a smooth event experience for attendees.
• Process registration records and generate reports, data entry.
• Provide tracking and fulfillment of sponsor agreements and contracts.
• Post and maintain content on conference websites and mobile apps.
• Analyze metrics, campaign performance, and generate reporting.
• Collaborate across departments to plan, coordinate, and support internal events.
• Maintain lists of attendees for conference purposes.
• Additional responsibilities as needed.

Required Qualifications:

• Bachelor’s Degree or relevant work experience + High School diploma.
• A minimum of two (2) years of experience successfully managing at least one aspect of conferences or events, preferably in an association environment.
• Demonstrated proficiency with Microsoft Office applications.
• One (1) year of related work experience using a member/customer relationship database and automated registration system preferred.
• Excellent verbal and written communication skills
• Strong project management skills to ensure all event and meetings components are completed effectively, strategically, and on time.
• Keen attention to detail and organization skills to support team goals and initiatives.
• Travel is required 4 – 5 times a year for onsite management of meetings and events.
• Strong ability to manage multiple projects and to thrive in a fast-paced environment that involves working on multiple content projects simultaneously.
• A passion for providing superior customer experiences.

Preferred Skills and Personal Characteristics:

• Positive and energetic individual eager to problem-solve and tackle new projects.
• Collaborative, flexible, and open to others’ ideas on a high-energy, hard-working team.
• Committed to constant learning.
• 1 year of experience in an Association environment is preferred.
• Interest in the Commercial Building industry is preferred.
• Unrestricted authorization to work in the United States.

Location:

BOMA and BOMI have offices in Washington, D.C., and Annapolis, MD, respectively and operate on hybrid work schedules. Work from home two days per week may be granted after a probationary period. This role is located in the Washington, DC., office and given the collaborative nature of this position, we are only considering candidates who are in or willing to relocate to the Washington, D.C., area.

Compensation & Benefits:

The salary range for this position is $50,000 to $60,000. Additionally, BOMA provides a comprehensive benefits package including, but not limited to:

• Health benefits, including medical, dental and vision for employees and their families.
• Competitive 401(k) contributions.
• Paid vacation time and paid sick and safe time.
• Professional development and LinkedIn Learning license.
• EAP Program.

To Apply:

Please email your resume and cover letter to achisholm@BOMA.org. Subject: Meetings & Registration Coordinator . Applications will be considered on a rolling basis until the position is filled; however, preference will be given to applications received by the close of business on March 21, 2025. Only those selected for an interview will be contacted. No telephone inquiries, please.

EEO Statement:

BOMA is an equal-opportunity employer. The organization provides equal employment opportunities to qualified persons without regard to race, sex, religion, national origin, disability, age marital status, pregnancy, sexual orientation, veteran status, genetic information or make-up, or any other protected category enumerated by applicable local, state law, or federal law.

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