Job Description

About Quari Ice

Quari Ice is a premium frozen CPG company specializing in crystal-clear ice. Our products are available in over 400+ grocery and liquor stores as well as the best restaurants/hotels/bars in Chicago, and we are rapidly growing. We are seeking a highly organized Office Manager to keep our operations running smoothly and ensure seamless communication between our team and customers.

Job Summary

We are looking for an Office Manager with QuickBooks and/or bookkeeping experience to oversee administrative and operational tasks, including invoicing, accounts receivable, order processing, logistics coordination, inventory management, and data organization . The ideal candidate is detail-oriented, customer-focused, and has experience in manufacturing or hospitality .

• Key ResponsibilitiesFinance & Invoicing: Create and send invoices to customers using QuickBooks .
• Track accounts receivable (AR) and follow up on outstanding payments.
• Process customer payments and maintain accurate financial records.
• Order Management & Customer Service: Take and respond to customer order emails promptly and professionally.
• Ensure all orders are processed accurately and on time.
• Provide excellent customer service and maintain strong relationships with clients.
• Logistics & Inventory CoordinationSchedule deliveries and coordinate logistics to ensure on-time order fulfillment.
• Communicate with the production lead to confirm available inventory for deliveries.
• Work with shipping partners and vendors to optimize transportation and supply chain efficiency.
• Office Administration & Data Management Order and manage office and production supplies.
• Maintain data hygiene by ensuring accurate and up-to-date records for invoices, orders, and customer transactions.
• Support general administrative tasks as needed.

Qualifications & Skills

✅ Experience with QuickBooks (Required)

✅ Strong attention to detail and ability to manage multiple tasks.

✅ Excellent customer service and communication skills .

✅ Experience in manufacturing, hospitality, or a related industry (Preferred).

✅ Ability to work independently and proactively solve problems.

✅ Proficiency in Microsoft Office (Excel, Word) and email management.

Schedule & Compensation

• In person (75% of time)/7am start time
• 40 hours per week
• Compensation: up to $25/hour
• Eligible for stock options after 12 months of employment
• Health benefits
• Opportunities for career growth and advancement in a growing company

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