Office Administrative Assistant Job at CyberX Info System, Belfast, ME

RzNVYmxseUh5VjRSMDFHdG9rWTNOSUJFVVE9PQ==
  • CyberX Info System
  • Belfast, ME

Job Description

Job role: Part-Time Office Assistant

Location: Belfast, Maine

We're looking for a versatile Office Assistant to support our growing team with administrative, accounting, and light IT tasks. This is a dynamic, part-time role with room to grow into full-time as we expand. If you're someone who thrives in a fast-paced environment and enjoys wearing multiple hats, we want to hear from you!

What You’ll Do

Administrative Support

  • Oversee daily office operations and provide general support to staff
  • Maintain organized filing systems (digital and paper)
  • Schedule meetings, prepare agendas, and record minutes
  • Respond to general phone and email inquiries
  • Assist with document formatting, proofreading, and preparation

Accounting Support

  • Enter financial transactions into accounting software (QuickBooks, Xero, etc.)
  • Assist with invoice generation, expense tracking, and monthly reconciliations
  • Help manage accounts payable/receivable records
  • Coordinate with external accountants on reporting and tax preparation
  • Support budget tracking and procurement processes

IT & Tech Support

  • Provide basic tech support (email setup, printer issues, etc.)
  • Assist with software updates and installations
  • Help maintain the company website or CMS (e.g., WordPress)
  • Track IT inventory (hardware/software)
  • Liaise with external IT providers when needed

Required Qualifications

  • High school diploma (Associate degree or higher preferred)
  • Experience in office administration or accounting support
  • Proficient with Microsoft Office and Google Workspace
  • Familiar with accounting tools like QuickBooks, Xero, or similar
  • Comfortable with basic IT troubleshooting and support

Job Tags

Full time, Part time, Work at office,

Similar Jobs

Virgin Galactic

Facilities Custodian (contractor) Job at Virgin Galactic

As the Facilities Assistant, your focus will be to provide a high level of support to the team at the Flight Office in Tustin CA. The Facilities Assistant will report into our Office Manager, with duties including overseeing office and general building cleaning and ...

Memorial Healthcare System

Oncology Research Specialist II Job at Memorial Healthcare System

 ...compliance with local, state and federal regulations and standards. Assists with preparing for and responding to audits. Participates in...  .... Communicates patient/study results on an on-going basis to research team. Screens and consents patients for clinical trials using... 

WDTN/WBDT-TV

Media Sales Consultant Job at WDTN/WBDT-TV

 ...enjoy life in the Gem City. Dayton is known as the birthplace of aviation, and features a mecca of restaurants, festivals, museums, sports teams, and entertainment. Forbes named Dayton one of the top 20 best cities to live in as a career professional. Trulia ranked... 

Appen

We're Hiring Social Media Evaluators! Job at Appen

Are you frustrated by inaccurate claims that spread through Social Media? Do you want to help improve the quality of information shared online? This project aims to do just that!\ Requirements:\\ An active Facebook account with at least 25 friends.\ Native speakers... 

The Peter G. Peterson Foundation

Research Associate Job at The Peter G. Peterson Foundation

 ...put America on a sustainable fiscal path. As a non-partisan organization, the Foundation engages in grant-making, partnerships, and research to educate and involve Americans from a variety of perspectives. Department Summary The Research Team is a group of policy...