Job Description

Office Administrator (Accounting)- Bilingual Korean /English Fluency

Business Type: Family Office Investment and Equity

Location: Fort Lee, NJ (Onsite)

$ 55,000 /yr

Full Time

About Our Client's Organization

Our client’s organization was founded in 1991. They pride themselves on a great supporting team culture and an organization that thinks big, to grow the business as big as it can grow.

The office is in an excellent location in upscale Fort Lee, NJ. The area is known for its great neighborhoods and top education systems in New Jersey State, making it an ideal place for the candidates and families. A super easy commute to Manhattan, NY is only a 5 minutes’ drive via the George Washington Bridge, offering a scenic view of the Hudson River and the Upper West Side. Additionally, the location is within a 15 -20-minute drive to major international airports, A-rated shopping malls, restaurants, golf range, and walking distance to great cafes, bars, restaurants, a local theater, and Modern Building complexes. Also, there are frequent and multi route NJ transit buses to and for Manhattan as well as nearby neighborhoods.

Description of the Role:

This role will be responsible for assisting the Family Office team of C-suite, investment director and financial manager. The Office Administration Staff plays a critical role in supporting who is highly motivated Administrative Staff to provide support to senior members of the team.

This role will require strong work ethic, and excellent communication skills. The ideal individual will possess strong administrative, organizational and communication skills and have the ability to exercise good judgment in a variety of situations to maintain a realistic balance among multiple priorities.

This is an ideal candidate hard-working and self-motivated individual who is extremely detailed, organized and enjoys being challenged with new responsibilities.

Key Responsibilities

Office Administration Support:

• Act as gatekeeper to professionals and maintain relationships with clients or guests, prospective clients and the CEO, CIO and the investment and finance management team of the organization.
• Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with the CEO, CIO and the investment and finance management team.
• Schedule internal and external meetings; coordinate supporting technology.
• Assist in the development of internal and external meeting materials to ensure professionals are prepared for the CEO, CIO and the investment and finance management team’s schedule, conferences and speaking engagements and follow up on any action items.
• Send and reply to emails on behalf of professionals; draft other correspondence.
• Cover multiple phone lines and communicate with clients as requested.
• Communicate with the CEO, CIO and the investment and finance management team on a regular basis.
• Assist in event planning, arrange travel for professionals, including flights, cars, hotels, visas and other reservations for the CEO, CIO and the investment and finance management team.
• Track, prepare and process expense reconciliations, out-of-pocket reports and invoices.
• Handle confidential documents and correspondence as needed.
• Maintain entry of data and data integrity in databases including Outlook contacts and client tracking databases.
• Manage preventative maintenance schedule for all facilities appliances and office supplies.
• Courier Services, distribute packages and mail as delivered for the day: Maintain FedEx & Messenger Services

Required Qualifications:

• 1 to 3+ years of office administrative experience, preferably within financial services
• Bachelor's degree with Accounting or Mathematics major preferred.
• Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed.
• Excellent verbal and written communication skills and attention to detail.
• Professional presence, positive demeanor and strong interpersonal skills.
• Service-oriented approach; hospitality or customer service background a plus.
• Must be team-orientated, trustworthy and display strong follow-through
• High level of integrity, sound judgment and strong work ethic.
• Proficiency in Microsoft Office Suite.
• Bilingual Korean /English fluency required

Benefit:

• Paid Time Off
• Paid Holidays
• Retirement Plan
• Health, Dental and Vision Insurance

*Our client does not sponsor visa status.

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