Personal Assistant Job at The Quest Organization, New York, NY

RzNvZmxsZUp5VjBUMTFLcHAwc3pNSVpGVnc9PQ==
  • The Quest Organization
  • New York, NY

Job Description

An Ultra-High-Net-Worth (UHNW) family based in New York City is seeking a highly professional, discreet, and detail-oriented Personal Assistant to support the principals and their family office.

Key Responsibilities:

  • Serve as primary point of contact for the principals’ day-to-day personal matters
  • Manage complex calendars, appointments, and schedules (both personal and professional)
  • Coordinate domestic and international travel, including private aviation, hotels, itineraries, and visas
  • Liaise with household staff, vendors, and service providers to ensure smooth household operations
  • Oversee personal errands, shopping, and gifting (including sourcing, wrapping, and delivery)
  • Event planning and coordination, including private dinners, family functions, and special occasions
  • Maintain confidentiality and security of sensitive family and business information
  • Handle expense reporting, petty cash reconciliation, and basic bookkeeping as needed
  • Monitor and manage household inventory and supplies
  • Ensure proactive problem solving and support in emergencies or unexpected situations

Qualifications:

  • Minimum 5 years of experience in a Personal Assistant or Executive Assistant role for UHNW individuals or family offices
  • Strong knowledge of NYC and surrounding areas (restaurants, vendors, services, etc.)
  • Ability to work flexible hours, including occasional evenings and weekends
  • Highly discreet with a commitment to confidentiality and professionalism
  • Excellent written and verbal communication skills
  • Strong attention to detail and organizational skills
  • Tech-savvy with proficiency in Microsoft Office, Google Workspace, and modern communication tools
  • Bachelor’s degree preferred but not required
  • Valid driver’s license and passport preferred

Job Tags

Work at office, Flexible hours, Afternoon shift,

Similar Jobs

Charlotte Tilbury

PT Makeup Freelance Artist Job at Charlotte Tilbury

 ...Charlotte Tilbury is on the lookout for a PT Makeup Freelance Artist to join their exceptional team. As a Freelance Artist, you will bring your makeup artistry talents to the forefront, helping customers unlock their beauty potential with Charlotte's iconic products. You... 

Evening Post Publishing

Digital Marketing Specialist Job at Evening Post Publishing

 ...The Digital Marketing Specialist is a part of King & Columbus, the in-house marketing agency that is sister company to The Post and Courier...  ...as assigned Requirements, minimum education level, and experience: ~ A bachelors degree in business, marketing,... 

MP Engineers + Architects

Construction Inspector Job at MP Engineers + Architects

Job description Job Summary: We are looking for a highly motivated, well organized, self-starter, and a team player who can work as a construction inspector on southern New Jersey highway projects. The inspector will be responsible for inspecting and recording daily ...

Just Construction Recruitment

Drywall Superintendent (Orlando) Job at Just Construction Recruitment

 ...Our client, a leading drywall and interior systems contractor in Orlando , is looking for an experienced Drywall Superintendent to manage all aspects of their commercial projects. This position requires hands-on leadership, technical expertise, and strong coordination... 

Prestige Staffing

UX/UI Designer - Mid - Level Job at Prestige Staffing

UX/UI Designer Pay:$130,000-150,000 Location: Remote Summary We are seeking a talented UX/UI Designer to join a fast-growing fintech startup specializing in innovative, data-rich enterprise solutions for the financial industry. This role offers an exciting opportunity...