Job Description

Are you an organized professional with a passion for healthcare and program coordination? This dynamic association is seeking a temporary-to-hire Program Administrative Coordinator to support the day-to-day functions of a busy team. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. If you have experience with project coordination and meeting deadlines while operating in a healthcare-focused environment, this opportunity is for you!

Key Responsibilities:

• Coordinate the planning and logistics for meetings, including developing agendas, assembling materials, and distributing follow-ups like minutes, reports, and updates.
• Manage data input and updates across internal systems.
• Provide exceptional customer service to all contacts.
• Support processes with accurate data input and tracking. Make updates to systems, websites and marketing materials.
• Monitor and track program expenses and process invoices efficiently, ensuring deadlines are met.
• Act as a liaison with internal teams and external vendors, assisting with agreements, contracts, and timelines.
• Assist with other special projects and administrative tasks as needed, including but not limited to training new vendors and hires, association relationship-building and management, program protocol and compliance, and more.

Why You’ll Love Working Here:

• Join a mission-driven association dedicated to making a meaningful impact in the healthcare field.
• Work on diverse and engaging projects that allow you to contribute to a larger cause.
• Hybrid work model with two days in-office.
• Be part of a collaborative and supportive team in a dynamic and rewarding environment.
• This is a temporary-to-hire opportunity seeking immediate assistance with the opportunity for travel.

What We’re Looking For:

• Experienced professional. A Bachelor’s degree is required, with at least three years of program coordination or administrative experience preferred. Experience in healthcare or nonprofits is a plus!
• Detail-driven. You excel at keeping things organized and ensuring no detail is overlooked.
• Tech-savvy. Proficiency in Microsoft Office Suite and online data management software is a must.
• Proactive communicator. You possess excellent verbal and written communication skills.
• Self-reliant. You can take initiative, prioritize tasks, and deliver results with minimal supervision.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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