Job Description

Position: Law Firm Receptionist/Docketing Clerk

Location: McLean, VA

Work Setting: Full Time/In Office (9-5pm/8hr day )

Responsibilities:

• Maintain a regular work schedule. The firm has an 8 hour workday, with modified flex time. Must work until 5:00 PM.

• Check docketing calendar daily and forward calendar notices via email to appropriate parties;

• Make calendar entries and edits as directed by attorneys and other staff;

• Review legal publications for calendaring notices; and forward notices to appropriate parties;

• Update firm Sign In/Out Log for lawyers and staff whereabouts on a continual basis;

• Answer and direct telephone calls using multi-line call center;

• Greet visitors, oversee visitor sign-in and notify responsible party(ies);

• Provide callers with information such as address, directions, fax numbers, website and related information;

• Become familiar with SCH attorneys and office in which they are located, as well as retired partners;

• Regulate and monitor access to the firm;

• Set up meeting luncheons;

• Log in all firm deliveries and make email notifications;

• Enter time and prepare billing spreadsheets for summer associates;

• Assist with firm marketing tasks;

• Assist with other related clerical duties, such as copying and collating;

• Maintain the confidentiality of all client and firm matters, recognizing that there should be no comments or discussions at all, either in public areas, elevators or restaurants.

• Be willing to pitch in and help fellow workers and/or other attorneys – the office functions on a team relationship and therefore, it is essential that the Receptionist/Docketing Clerk volunteer when time permits to assist with overflow work when not busy with work assignments;

• Complete an accurate Semi-Monthly Time Record of time worked and leave taken each pay period and submit signed records to payroll on the appropriate due dates and times.

• Other duties as assigned.

Required Skills

• Enthusiastic

• Great attitude

• Positive demeanor

• Neat professional appearance (casual professional dress policy)

• Dependable

• Willingness to learn

• Excellent communication skills

• Good clerical skills

• General knowledge of Microsoft Suite; Word and Excel a plus

• Ability to express self-effectively, both orally and in writing

• Ability to establish effective working relationships throughout the firm, including the skills to be a team player and work with a wide variety of individuals

• Ability to effectively and professionally handle telephone contact with callers and visitors

• Ability to concentrate on detail and organize work

• Maintain good organizational skills

• Be committed to supporting and interacting with others

• Exercise good judgment

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