Job Description

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

Location : Hampton Bays, NY

Schedule : M-F 8:30am-5:30pm

Pay : $40,000 – $50,000

Responsibilities:

• Provide general administrative duties, including; answering calls, greeting visitors, offering general assistance, offering beverages, assisting with booking and scheduling conference rooms for meetings and presentations
• Maintain common areas by keeping them tidy and ready for use
• Take inventory, ordering and restocking office supplies and kitchen supplies, including groceries, while staying on budget
• Perform basic record keeping, filing, and clerical duties
• Assist executives and assistants
• Print, prepare documents, and/or conference rooms for meetings as needed
• Liaise with building operations to make sure movers, IT or shipments are coordinated effectively
• Assist with office occasions such as celebrations or special events and execute any necessary duties, completing on and off-site tasks as needed, including ordering, picking up and setting up necessary items
• Assist with special projects and requests as required

Qualifications:

• 2+ years with similar duties or other relevant experience in a fast-paced and constantly changing environment
• Technical/computer skills and experience including Google Suite, Zoom etc
• Mastery of Google Suite and Microsoft office required
• Demonstrated professionalism and ability to maintain the highest level of confidentiality and discretion
• Excellent phone demeanor
• Ability to communicate with all levels of executive, management and staff
• Excellent organizational and follow through skill
• Excellent verbal and written communication skills
• Ability to juggle multiple tasks and work within deadlines
• Must be detail oriented

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