Job Description

About Civica:

Critical shortages of essential generic injectable drugs are an ongoing crisis in U.S. healthcare and have reached an all-time high. Over 300 essential medications are currently reported to be in shortage, according to industry and FDA reports.

Shortages put patients at risk and waste hospital resources.

Civica is a market-based nonprofit solution created in 2018 by health systems and philanthropies for the express purpose of preventing and mitigating drug shortages. Today, nearly 60 health systems have joined Civica, representing over 1,400 hospitals and approximately one-third of all U.S. hospital beds. Civica has also supplied the U.S. Department of Veteran’s Affairs, the U.S. Department of Defense and the U.S. Strategic National Stockpile with essential medicines. Civica currently supplies medicines to health system members in 49 states.

Civica’s mission has expanded beyond the hospital setting to reach consumers directly through CivicaScript, which is dedicated to making quality outpatient generic medicines affordable and available. CivicaScript works with trusted manufacturing partners to develop quality generic medicines and has forged partnerships with like-minded payors, pharmacy benefit managers and pharmacies to enable significant cost savings to be passed along to their customers.

Civica’s new 140,000 square foot state-of-the-art manufacturing facility in Virginia will soon produce a steady supply of more than three dozen sterile injectables, all drugs that are currently in or near shortage. The plant will also produce affordable biosimilar insulins, ensuring all Americans have access to lower cost, quality insulins, regardless of their insurance status.

The Civica Foundation is a 501(c)(3) organization that fosters philanthropic support for Civica’s work to manufacture and distribute affordable medications. The Foundation’s first commitment is to support Civica’s efforts to bring affordable insulin to all Americans. Leaders from nearly every corner of the diabetes ecosystem are partners in this initiative. 

Civica is leading a movement for patients, not profits. Because eliminating shortages and stabilizing high prices are in the best interest of patients.

Join us. Learn more at

Position Summary

This position plays a crucial role in ensuring the efficient and timely production of pharmaceuticals at the Petersburg, VA site. In collaboration with stakeholders, the incumbent will be responsible for developing and implementing the production Planning and scheduling process. The Senior Production Scheduler will create and maintain daily, weekly, and monthly production schedules that allocate resources effectively and optimize production sequences to meet production goals.

The Petersburg site serves as Civica’s new fill-finish facility dedicated to the manufacture and supply of essential generic sterile injectable medications. 

Essential Duties and Responsibilities

The essential functions include, but are not limited to, the following:

• Evaluate current and future production processes to identify key workflows, dependencies, and resource requirements.
• Collaborate with cross-functional teams to gather requirements, design, and implement a comprehensive production scheduling process that optimizes resource utilization and meets production needs.
• Collect site production plans and translate them into operational schedules that utilize the given resources, including Equipment allocation, Rooms, and Personnel.
• Implement scheduling tools and systems to streamline the scheduling process and enhance overall efficiency.
• Develop and maintain daily, weekly, and monthly production schedules that effectively allocate resources.
• Run daily meetings with Production staff to check schedule adherence and reschedule any carryover from the previous day's schedule into the next day / next week's schedules
• Maintain a material inventory stock at the site with a released status to run the production schedule and identify any gaps in inventory availability against production plans.
• Communicate closely with the procurement team to ensure the availability of required materials in stock for meeting defined schedules.
• Adjust production schedules in response to change in demand, material availability, or unforeseen disruptions.
• Coordinate with procurement to ensure adequate inventory of materials and components.
• Level load Validation, PM, and Calibration activities in schedule with the purpose of minimizing impact to production.
• Establish the process for communicating production schedules and changes to relevant stakeholders.
• Monitor and analyze production data to identify trends and areas for improvement in efficiency and resource allocation. Identify opportunities for process improvement and implement best practices to enhance production efficiency.
• Prepare regular reports on production schedule adherence and present them to senior management.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Bachelor’s degree in business/supply chain / Operations Management or related field.
• A minimum of six years’ experience in production scheduling in the pharmaceutical/biotech or other regulated production environment.
• Demonstrated ability to identify and address scheduling challenges in fast-paced production environments.
• Detail-oriented with a focus on accuracy in creating and updating production schedules.
• Proficiency in using scheduling software and ERP systems.
• A working knowledge of pharmaceutical manufacturing processes, regulatory requirements, and current Good Manufacturing Practices (cGMP) is preferred.
• Strong Excel skills and proficiency in Microsoft Office suite.
• Strong communication and collaboration skills.

Physical Demands and Work Environment

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or listen. The employee is frequently required to use hands or fingers and handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. Furthermore, the employee must be capable of successfully passing aseptic gowning requirements, procedures, and certification. The employee must occasionally lift and/or move up to 25 pounds. The noise level in the work environment is usually low to moderate. 

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