Position Summary:
Manage deposits and disbursements on all accounts. Run accounts payable ageing reports to determine correct timing of outgoing payments. Interact with internal and external individuals to gather information and resolve problems.
Essential Functions:
· Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.
· Assisting in handling communications with clients and vendors via phone, email, and in-person
· Processing transactions, issuing checks, and updating ledgers
· Assisting with posting customer checks, vendor payments, and ACH payments
· Monitoring vendor statements, wire transfer requests, and other transactions
· Assisting the financial department, other assistants, and the accounting manager as needed
Other Responsibilities:
· Perform other work-related duties as assigned
· Work closely with Senior Accountant, Controller and Chief Financial Officer in identifying other projects where skills, experience, and knowledge can be utilized
Education, Experience and Skills Required:
· Associate degree in related field with work experience
· Proficiency with computers and bookkeeping software
· Exceptional time management, verbal, and written communication skills
· Familiarity with basic Accounting principles
· Professional manner and strong ethical code
· Ability to multitask and remain motivated and positive
· Committed to working efficiently and accurately
· Ability to be flexible in work schedule as needed
Work Environment
· Physical activities of job are within the normal expectations of an office environment where the amount of standing, walking, sitting, reaching, and other movements are within the control of the incumbent.
· Vision requirements are in the normal range, correctable with glasses or contacts, where color vision, peripheral vision, depth perception have no significant impact on job performance.
· Working environment is generally within the confines of an office where normal climate conditions support effective job performance. Some daily travel may include limited time spent outside in the elements as part of the normal commute.
· Risk of exposure to hazardous materials, electrical shock, explosives, radiation, vibration or airborne particles are at the extreme minimum. Protective clothing is usually not necessary to effective job performance or safety.
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