Job Description

Senior Accounts Payable Specialist

Location: Scottsdale, AZ

Position Type: Full-Time

Position Overview:

A well-established nonprofit organization is looking for an experienced Senior Accounts Payable Specialist to join its finance department. This key role is responsible for managing the full accounts payable cycle, ensuring timely payments, maintaining accurate financial records, and supporting month-end processes. The successful candidate will demonstrate strong organizational and analytical skills and be comfortable working in a fast-paced environment. This position has no direct supervisory responsibilities.

Key Responsibilities:

• Oversee the complete accounts payable process including invoice review, payment processing, expense reimbursements, and vendor management.
• Verify the accuracy and validity of invoices and expense reports prior to payment.
• Maintain up-to-date financial records and generate accounts payable reports.
• Match purchase orders with invoices and reconcile discrepancies.
• Keep the accounts payable ledger current and reconcile accounts as needed.
• Assist with month-end closing tasks such as accrual entries and reconciliations.
• Address vendor inquiries and resolve any issues related to payments or billing.
• Prepare payments according to company procedures, verifying transaction details and maintaining appropriate documentation.
• Ensure invoices are coded correctly to proper expense and balance sheet accounts.
• Investigate and resolve account or expense discrepancies.
• Adhere to internal financial controls and maintain document security.
• Organize and file financial documentation according to retention guidelines.
• Set up and maintain vendor profiles in the accounting system.
• Contribute to continuous improvement efforts to enhance accuracy and workflow efficiency.
• Assist with preparation and filing of annual 1099 forms.
• Open and distribute mail for the finance department.
• Handle additional duties and special projects as assigned.

Education & Experience:

• Bachelor’s degree in accounting, business, or a related field OR equivalent professional experience.
• Minimum of 5 years of hands-on accounts payable experience in a professional setting.
• Familiarity with Sage Intacct or Expensify software is preferred but not required.

Skills & Abilities:

• Strong verbal and written communication abilities with an emphasis on professionalism and clarity.
• Exceptional attention to detail and accuracy.
• Strong interpersonal skills and the ability to build positive relationships with team members and vendors.
• Excellent organizational skills with the ability to juggle multiple priorities and meet deadlines.
• Proficient in Microsoft Office, especially Outlook, Excel, and Word, and comfortable navigating accounting software.
• Self-starter who can work both independently and collaboratively.
• Strong problem-solving skills, with the ability to break down complex issues and develop logical solutions.

Job Tags

Similar Jobs