Administrative Assistant Job at Chief of Staff KC, Bentonville, AR

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  • Chief of Staff KC
  • Bentonville, AR

Job Description

JOB SUMMARY

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

RESPONSIBILITIES

• Maintains filing systems as assigned.

• Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed.

• Responds to and resolves administrative inquiries and questions.

• Coordinates authorization of team and consultant site visits for client.

• Runs weekly reports for projects and distributes to the team.

• Coordinates/manages access to project management system for team.

• Manages team access to client portal.

• Updates project schedule in client portal and internal project management system.

• Organizes distribution of plans for permit submittal.

• Facilitates the submittal and review process with the internal project team.

• Facilitates change orders process with client.

• Performs data input and updates into databases, spreadsheets and digital systems.

• Performs other related duties as required and assigned.

• Strong interpersonal and customer service skills.

• Proficient in Microsoft Office Suite or related software.

• Exceptional organizational skills and attention to detail.

• Understanding of clerical procedures and systems such as recordkeeping and filing.

• Ability to work independently.

• Good time management and multi-tasking skills.

• Ability to resolve complex design and communication issues.

• Strong analytical skills.

• Must be able to work well with all levels of teammates.

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