SUMMARY: Coordinates administrative functions of designated projects to ensure that goals or objectives of projects are accomplished within prescribed time frames and funding parameters.
DUTIES AND RESPONSIBILITIES:
• Acts as liaison to Superintendent and Project Management.
• Processes purchase orders and material purchase orders.
• Tracks owner change orders and sub mods requests, processes and codes invoices and purchase orders, maintains contract drawings.
• In charge of submittal processing and distribution, as requested.
• Performs administrative compliance with owner required processes.
• Logs plan revisions and distributes, as requested.
• Ensures sub-contractor and vendor compliance, such as subcontractor insurance verification and release to work on site.
• Processes credit card purchases and distributes to Project Accountant.
• Ships plans and material samples, as requested.
• Processes requests for information, if necessary.
• Distributes bulletins and notices, as requested per project.
In charge of the following Closeout/Archiving functions:
• Subcontractor reconciliations (sent and received).
• Manages archive checklist to final archiving.
• Prepares and distributes closeout manuals per contract.
• Builds reconciliation workbook, as needed.
• Resolves issues relating to receipt of security deposits.
• Scans and maintains files of all relevant documents, including legal file maintenance.
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