Job Description

Job Title: HR Administrative Assistant

Location: Claremont, CA 91711

Pay Rate: $20–$25/hour (W2)

Employment Type: Temp-to-Hire Opportunity

Join a dynamic team supporting a mission-driven organization. We are seeking a highly organized and service-oriented Human Resources Operations Administrative Assistant who will serve as the first point of contact in our HR office. This essential role provides key administrative and operational support to ensure the smooth running of our HR functions, from day-to-day office coordination to HRIS data entry, employee support, and program administration.

Key Responsibilities

Administrative & Clerical Support

• Serve as the primary administrative support for the HR department, ensuring timely and accurate documentation and communication.
• Prepare and proofread HR documents and reports; maintain accurate digital and paper records.
• Coordinate calendars, appointments, meetings, and HR events such as interviews, training sessions, and retreats.
• Respond to general HR inquiries, interpret routine requests, and route them appropriately.
• Maintain and update HR webpages and office bulletin boards with job postings and HR communications.
• Organize and order office supplies, track inventory of forms and materials.

HRIS & Data Management

• Process new hires, terminations, and employee changes in the HRIS system.
• Ensure all employee records are accurate, complete, and compliant with institutional policies and regulations.
• Conduct background checks, reference verifications, and track onboarding documentation.
• Assist in the preparation of reports, audits, and employee data queries.

Support HR Programs & Projects

• Assist with administration of staff programs including tuition remission, childcare subsidy, flexible spending accounts, and staff development initiatives.
• Provide logistical support for annual events such as staff recognition activities.
• Contribute to the development of job aids and workflow documentation.

Team Collaboration

• Work closely with HR Business Partners and other HR team members to support special projects and organizational priorities.
• Serve as a backup to HR Operations Coordinators as needed.
• Refer policy-related inquiries to appropriate HR staff while maintaining confidentiality and professionalism.

Qualifications

Education and Experience

• High School Diploma or GED required; Associate’s degree in Human Resources, Business, or a related field is preferred.
• Minimum of 3 years administrative experience, ideally in an HR environment.
• Experience in a higher education or nonprofit setting is desirable.
• Bilingual in Spanish (reading, writing, speaking) is highly preferred.

Skills and Competencies

• Proficient in Microsoft Office (Word, Excel, Outlook); experience with HRIS platforms and database tools strongly preferred.
• Exceptional verbal and written communication skills; ability to communicate with tact, discretion, and cultural sensitivity.
• Strong organizational and time-management skills; must be able to manage multiple priorities with accuracy and efficiency.
• Proven ability to handle confidential information with integrity.
• Service-oriented mindset with a strong commitment to professionalism and collaboration.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.

REQUESTING AN ACCOMODATION

Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.

If you would like to be considered for employment opportunities with Suna Solutions and have accommodation needs for a disability or religious observance, please call us at 1 (888) 223-4788, send us an email or speak with your recruiter.

PAY TRANSPARENCY POLICY STATEMENT

Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington as set forth below.

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