Job Description

Purpose  

The Office Administrator plays a key role in ensuring the effective and efficient operation of the office by providing administrative and clerical support, managing office supplies, coordinating meetings and supporting employees in their daily operations.

Reports to

General Manager

Location

Sterling Heights, MI

Status

Exempt - Salaried

Essential Job Functions 

• Answer multi-line phone system.
• Executive Assistant to President and Vice Presidents.
• Maintain office supplies and equipment, ensuring everything is stocked and functional. 
• Coordinate and manage food orders for all meetings and in-office company functions, ensuring dietary preferences and budget guidelines are met.
• Liaise with vendors and catering services to arrange timely deliveries and maintain quality standards.
• Monitor inventory of essential supplies for food-related events and restock as needed.
• Open and distribute mail.
• Manage conference and training room schedules and prepare the room and any required supplies.
• Plotting of blueprints and construction documents.
• Ordering of company logo clothing and marketing items as requested.
• Assist Estimators in bidding process: downloading and printing bid materials, completing bid form, requesting any required bid bonds and research and assemble any other information needed for bids.
• Assist VP/CFO with Notice of Commencements, Notice of Furnishings and Performance/Payments Bonds.
• Assist with vehicle file management and employee fuel cards.
• Other tasks, as assigned.

Requirements

• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Attention to detail and accuracy in completing tasks.
• Proficient in Microsoft Office including Outlook, Word, PowerPoint, Excel and Teams.
• Ability to meet highest attendance requirements.
• Must hold a valid driver’s license.
• Could involve some lifting.
• This role is primarily in-office to support team collaboration and onsite responsibilities – not a remote or hybrid position.

Education/Experience 

High School Diploma with 2+ years of relevant experience.

Working Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

“All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status”.

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