Job Description

Are you an experienced Office Manager or Administrative professional? Do you have experience in the construction or property management industries? If so, this could be the opportunity you've been waiting for!

Our client, a large HOA community in the Santa Barbara area, has an immediate need for a Administrative Assistant to join their team on a permanent, full-time basis.

The Administrative Assistant will be the first point of contact for residents, vendors, and visitors,

and will play a key role in maintaining smooth day-to-day office functions. The ideal candidate

will have prior experience in a property management setting and be proficient with AppFolio

property management software.

Key Responsibilities:

• Serve as the front desk point of contact for residents, guests, vendors, and staff.
• Handle incoming calls, emails, and physical mail, directing communications
• appropriately.
• Assist with the preparation and processing of lease documents, notices, and resident
• correspondence.
• Maintain accurate resident records, vendor files, and digital documentation in AppFolio.
• Schedule maintenance requests and vendor appointments, and follow up on open items.
• Track and report on community-related tasks such as inspections, rent collection, and
• service logs.
• Support the property manager with administrative duties including data entry, reporting,
• and supply coordination.
• Ensure the office remains organized and that resident interactions are handled
• professionally and warmly.

Qualifications:

• High school diploma or equivalent required
• Bachelor’s degree or equivalent strongly preferred
• Excellent interpersonal skills
• Excellent written/verbal communication
• Experience in a property management environment is preferred.
• Proficiency with AppFolio property management software is preferred.
• Strong organizational and time management skills with the ability to multitask
• effectively.
• Proficient in Microsoft Office (Word, Excel, Outlook) and general office technology.

To apply, please respond to this positing with a resume and a little about yourself.

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